Overriding Font & Colors For Incoming & Outgoing Messages In Outlook 2010 For Low Vision Users

 

Many people want to have all emails come in using their choice of font, font size, foreground color and background color.  By following these steps you will override the color and font settings with your desired presentation on all incoming and outgoing messages.  This is especially useful for users with low vision who may want a specific font size (i.e. 18 point Arial) but do not want their emails to be sent with that font size.  This can be achieved by changing the default mail format to plain text, setting outlook to read all emails as plain text and defining the font and font size for all plain text emails in Outlook’s email settings as the desirable font and font size.  The additional advantage is that should you wish to view the message with all it’s fancy formatting, you simply need to open the message, press control + shift + w than select “display as HTML” from the menu that pops up.

Forcing Display and Font Presentation for Emails in Outlook 2010:

Set Plain Text:

This recommendation applies to anyone wanting a consistent email presentation within Outlook.

  • Select File
  • Select Options
  • xSelect Trust Center
  • Select Trust Center Settings
  • Select E-Mail Security
  • Select Read all standard mail in plain text (Checkmark Showing)
  • Select read all digitally signed mail in plain text (Checkmark Showing)
  • Select OK
  • Select OK

 

Keyboard Instructions For: Set Plain Text

  • Press ALT + F
  • Press T
  • Press Up or Down Arrow to Trust Center
  • Press ALT + T
  • Press Up or Down Arrow to E-mail Security
  • Press ALT + A (Checkmark Showing)
  • Press ALT + M (Checkmark Showing)
  • Press Enter
  • Press Tab to OK
  • Press Enter

 

Modify Reading and Composing Font:

This recommendation applies to anyone wanting a consistent email presentation within Outlook.

  • Select File
  • Select Options
  • Select Trust Center
  • Select Trust Center Settings
  • Select E-Mail Security
  • Select Read all standard mail in plain text (Checkmark Showing)
  • Select read all digitally signed mail in plain text (Checkmark Showing)
  • Select OK
  • Select OK

Keyboard Commands For: Modify Reading and Composing Font

  • Press ALT + F
  • Press T
  • Press Up or Down Arrow  to Mail
  • Press Alt + F
  • Press Enter
  • Press Alt + P
  • Modify to your liking
  • Press Tab to OK
  • Press Enter
  • Press Tab to OK
  • Press Enter   

  

By Jeffrey

Developer, teacher, techie, Twit Jeffrey Is A Firm believer in the 3 Ts to happiness: 1) Tools 2) Toys 3) Tech. Interests: IT, mobile devices, assistive/adaptive technology, accessibility and inclusive technology.

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